Academic Committee Structures
This page seeks to set out all the various Academic Committees and Boards of IBTS as required by the EBF, University of Wales, Czech Ministry of Education.
It is done in three sections relating to these three main areas. In each case it gives the title of the group, the minimum Membership (by virtue of office), clerk/secretary, the minimum number of times it should meet each year and the purpose. Beyond this it might be helpful to produce a graph/chart indicating how some of these Committees and Boards might meet concurrently.
IBTS of EBF o.p.s.
Board of Trustees
Membership:
Minimum of six members appointed by the EBF Council. Normal voting membership 12.
Frequency:
Meets twice a year.
Serviced by:
Clerk to the BOT
Purpose:
Overall direction of the seminary. Appointing Directors (Rector appointed by EBF Council). Devising the strategic plan for the institution. Hearing reports from the Rector Rectorate and Academic Team. Advising on issues when asked to do so by the Rector. Such other activities as set out in the o.p.s. statutes (op.cit).
Board of Trustees Academic Committee
Membership:
Minimum of three members appointed from within the BOT. Normal voting membership 6-8
Frequency:
Meets twice a year.
Serviced by:
Academic Member of the Academic Team
Purpose:
On behalf of the full Board, exercising an overview of the academic activity of the seminary and receiving reports from the Academic Board and also, via the Academic Board, from the Joint Research Board.
Rectorate
Membership:
The Rector, the Kvestor, the Academic Dean
Frequency:
Aims at a monthly meeting, but as necessary
Serviced by:
The Rector
Purpose:
To work with the Rector in the overall management of the Seminary. To engage in collegiate discussion, planning and integration for the better fulfilment of the mission purposes of IBTS. To act as a clearing house for inter-disciplinary issues between Academic, Finance, administration and the office of Rector.
Academic Team
Membership:
Minimum of six full members appointed by the Rector and BOT.
In attendance:
As invited by the Academic Dean members of the Academic staff who are not Course leaders .
Frequency:
Aim at weekly except holidays and summer period (Wednesday mornings).
Serviced by:
The Registrar.
Called by:
The Academic Dean
Purpose:
To assist the Academic dean with the Academic programme of the seminary. To engage in collegiate discussion, planning and integration for the better fulfilment of the delivery of course and student support networks. To act as a clearing house for inter-disciplinary academic issues, to serve as the Admissions committee for students. To receive reports from departments from time to time.
Academic Staff meeting
Membership:
Rector, Pro Rector, all lecturers in all departments (full and part time), Registrar, Library Services Manager.
Frequency:
Normally meets a minimum of twice a year.
Serviced by:
The Registrar.
Purpose:
To review academic programmes of IBTS. To share insights in learning processes. To act as a think-tank for new modules, programmes. To serve in enabling mutual stimulation, encouragement and cross-disciplinary exchange.
Admissions Committee
Membership:
Rector, Pro-Rector, Kvestor, Course Leaders, Library Services Manager, Assistant course Leader for advanced research degrees and the Registrar.
Frequency:
As required, but generally several meetings from February until June.
Serviced by:
The Registrar
Purpose:
To receive Applications for admission and to decide on admission of students to all programmes.
University of Wales
Academic Board
Membership:
Appointed members of the BOT, 2 external Academic Advisors from similar institutions, Rector, full time lecturing staff, a representative of part time lecturing staff, Student President, Library Manager, Registrar.
Frequency:
Minimum once a year (normally April)
Serviced by:
Academic Dean/Pro-Rector or a lecturer appointed by the Dean.
Purpose:
To have an overview of the Academic programme of seminary and review quality of programmes. To review and approve new modules and courses for submission to the university. To be aware of and report on developments in the pursuit of academic excellence and quality assurance within the EU. To establish appropriate criteria by which academic quality may be identified. To promote examples of good practice within teaching and learning activities at IBTS. To appraise and advise on lecturing resources.
Joint Research Board
Membership:
Rector, Director of Research Studies, Directors of the programmes, two members of the Academic Staff actively involved in research supervision, one external member.
Frequency:
At least once a year.
Serviced by:
Academic Dean/Pro-Rector
Special notes:
The University Moderator shall be informed of all meetings and asked to confirm all key decisions.
Purpose:
Agree appointments of research supervisors, progress review, appoint interview panel, nominate External Examiners, and nominate chair of Examining Board. Agree annual report to Academic Board.
Examination Board
Membership:
Rector, Academic Dean, Course Leaders, lecturers (full and part time). University Moderator. External Examiners. At least one representative of Validation Board staff.
Frequency:
Meets annually in June
Serviced by:
Representative of the University (official compiling of results)
Lecturer appointed by the Academic Dean (recording of the minutes)
Purpose:
To confirm marks on assessed work. To agree permission to proceed to Masters degree part 2( dissertation). To hear reports from the External Examiners on the quality of the work and their view of the delivery of courses. To ensure the university records and processes the results achieved by students.
Joint Board
Membership:
Rector, Academic Dean, Course Leaders, lecturers (full and part time). University Moderator. External Examiners. At least one representative of Validation Board staff.
Frequency:
Meets annually in June
Serviced by:
Lecturer appointed by the Academic Dean (recording of the minutes)
Purpose:
To report on general academic work of the institution, to agree adjustments to modules, validation of new modules, validation of new lecturing staff, to generally liaise between representatives of the University and IBTS on academic matters. To ensure the university records and processes adjustments to the programmes and lecturing staff of the institution.
Departmental meetings
Membership:
Academic Dean, or a person appointed by the Dean not in the Department, Head of department/Course Leader, lecturing (full and part time) staff in Department, a student representative.
Frequency:
Meets at least twice a year, possibly once a Trimester.
Serviced by:
Each departmental meeting appoints a lecturer to act as clerk.
Purpose:
To review the Academic activity of the department. To plan lecturing, research and conference work. to review progress of each student.
Rector/student meetings
Membership:
The Rector. All students.
Frequency:
Minimum of once a Trimester
Serviced by:
The Rector
Purpose:
To give the opportunity for any student to raise any issue connected with the delivery of the programmes, learning and support services (library, computers etc), provision of personal mentoring and also accommodation, food service, recreational and other support facilities on the campus. To review formal instructions issued by he Rector and as required by the Czech Accreditation Commission.
Czech Accreditation Commission
Note:
State universities have an Academic Senate. We are not required to do so and the functions of the Academic Senate are covered within the Rector/student meetings and other appropriate groupings listed above.
Academic Research Committee
Membership:
The Rector, The Chair of the BOT Academic Committee, Academics on the BOT Academic Committee, the two Academics serving on the Academic Board (see University of Wales).
Frequency:
Meets at least twice a year.
Serviced by:
The Pro-Rector
Purpose:
To discuss all academic issues related to the accredited degree and the research activity of IBTS (Magister)
Transparency:
The meeting must be public, unless otherwise decided.
Minutes:
Must be posted on the Academic Noticeboard and submitted to the Rector.
